Privacy and Transparent Notice
Processing of Data
Purposes of Processing - Your data will be processed in order to:
• market Seth O & Co Solicitors services to you;
• provide services under contract to you and others;
• comply with regulatory and other legal obligations; and
• protect Seth O & Co Solicitors against potential claims.
Legal Basis
Your data will be processed on the basis that Seth O & Co Solicitors has a legitimate interest inbeing able to achieve the aims ofprocessing set out above. Where
special category data is provided, the provider of the data warrants that they consent to Seth O & Co Solicitors processing that data or that they have obtained written consent from the data subject.
Personal Data Held
As a minimum, Seth O & Co Solicitors is required to positively identify its clients. This also includes positively identifying a director in the case of a corporate client. In addition, Seth O & Co Solicitors holds whatever information is provided to it by its clients and others. This will rarely include special category data.
Failure to provide Data
If you fail to provide Seth O & Co Solicitors with the data required you will not receive services.
Data Source and Recipients
Seth O & Co Solicitors obtains most personal data from its clients and those who have indicated that they have an interest Seth O & Co Solicitors services. Seth O & Co Solicitors also obtains some personal data from other correspondents. Seth O & Co Solicitors also collects some data from publicly available sources.
Recipients -Any data provided by a client is treated as confidential to that client and will only be shared with others in so far as this is necessary in order to provide the services contracted for by the client, to comply with regulatory and other legal obligations and to protect Seth O & Co Solicitors against a potential claim. In order to provide its services, Seth O & Co Solicitors relies on the services of certain data processors. These include secure cloud storage for files and emails. In each case, Seth O & Co Solicitors ensures that data is processed in compliance with this policy.
Third Countries & Safeguards
Third Countries and Safeguards - Other than where required in order to provide services as required in individual client matters, data is rarely sent to third countries. Where it is, the relevant devices are password protected and equipped with tracking and remote wipe software. The devices are personally accompanied.
Retention Period -Data is held for six years from the end of the relevant matter or for six years where not associated with a particular matter.
Data Subject’s Rights – Where relevant, you have the right (subject to client confidentiality) to:
• withdraw consent to the processing of your data;
• complain to a supervisory authority regarding the processing of your data
and
• obtain a copy of the data held on you and to correction of any errors in that
data.
Automated Decision Making – None.